Sets in the Sun Beach Volleyball Tournament PRIVACY POLICY

Effective Date: May 1, 2026 • Sylvan Lake, Alberta

Sets in the Sun Beach Volleyball Tournament (“we,” “us,” or “our”) is committed to protecting the privacy of participants, parents, guardians, and anyone else who registers or communicates with us. This Privacy Policy explains how we collect, use, and protect your personal information — with particular attention to our use of SMS (text message) communications.

1. Information We Collect

When you register for Sets in the Sun or contact us, we may collect:

• Athlete name and date of birth

• Parent or guardian name (where applicable)

• Email address

• Cell phone number (provided voluntarily for tournament SMS updates)

• City of residence

• Registration and payment information

We collect this information directly from you through our registration form.

2. How We Use Your Information

We use the information we collect to:

• Process tournament registrations and send confirmation details

• Send tournament schedules, updates, and day-of logistics

• Notify registrants of weather delays, cancellations, or safety information

• Respond to your questions and requests

• Fulfill our legal and administrative obligations

3. SMS / Text Message Communications

By entering your cell phone number on our registration form, you are opting in to receive SMS text messages from Sets in the Sun at the number provided. These messages are strictly informational and tournament-related.

You may receive messages about: registration confirmations, tournament schedules, day-of logistics, and weather delays or cancellations.

Message and data rates may apply depending on your mobile carrier and plan. Message frequency will vary based on proximity to tournament dates.

Opt-In: Consent is given when you voluntarily provide your cell phone number on our tournament registration form. Providing a phone number is optional — it is not required to register.

Opt-Out: You may opt out at any time by replying STOP to any text message from us. You will receive one final confirmation and will then be removed from our SMS list.

You may also opt out by emailing info@setsinthesun.com. Opting out will not affect your tournament registration.

Help: Reply HELP to any SMS message or contact us at info@setsinthesun.com.

No mobile information will be shared or sold with third parties or affiliates for marketing or promotional purposes.

All categories of personal information collected by Sets in the Sun exclude text messaging originator opt-in data and consent. This information — including your phone number, your opt-in status, and the consent you provided — will not be shared with any third parties for any purpose.

SMS communications from Sets in the Sun are limited strictly to tournament-related purposes: registration confirmations, schedules, day-of logistics, and weather or cancellation updates.

4. How We Share Your Information

We do not sell or rent your personal information to any third party. We do not share your mobile phone number, SMS opt-in status, or messaging consent data with any third party for any purpose, including marketing, advertising, or data aggregation.

We may share other registration information only in the following limited and specific circumstances:

• Service providers: Trusted third-party vendors who help us operate the tournament and send communications (such as SMS or email platforms). These providers are contractually required to protect your information and may only use it to provide services on our behalf — never for their own marketing purposes.

• Legal requirements: Where required by law or to protect the safety of participants and the public.

• Volleyball Alberta: Where required for registration or sanctioning purposes, basic participant information (name, date of birth, division) may be shared with Volleyball Alberta. Mobile information is excluded from any such sharing.

5. Data Retention

We retain your personal information for as long as necessary to manage your registration, fulfill the purposes described in this policy, and comply with any legal obligations. You may request deletion of your information at any time by contacting us.

6. Data Security

We take reasonable steps to protect your personal information from unauthorized access, disclosure, or misuse. No method of electronic transmission or storage is completely secure, and we encourage you to contact us promptly with any concerns.

7. Minor Participants

Sets in the Sun is a youth tournament. Where a registrant is a minor, we encourage a parent or guardian to complete the registration on their behalf. We do not knowingly send SMS communications directly to minors. If a parent or guardian provides their own cell number for updates, that number is used for tournament communications as described in this policy.

8. Your Rights

You have the right to:

• Access the personal information we hold about you

• Request correction of inaccurate information

• Request deletion of your information

• Withdraw SMS consent at any time by replying STOP or contacting us

• Ask questions about how your information is used

9. Updates to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of this page will reflect the most recent revision. Continued use of our services following any update constitutes acceptance of the revised policy.

10. Contact Us

Questions about this policy? We’d love to hear from you:

Sets in the Sun Beach Volleyball Tournament

Sylvan Lake, Alberta

Email: info@setsinthesun.com

Website: www.setsinthesun.com